Among the many technologies available to boost workplace efficiency, artificial intelligence (AI) is undoubtedly one of the most impressive.
AI tools like Microsoft Copilot have the potential to transform the way we work. Many companies are already embracing them as a key part of their daily workflow, with game-changing results.
Copilot empowers people to automate everyday tasks, freeing up time to focus on the most specialised aspects of their work. From summarising meetings to analysing data, writing reports and answering common customer queries, Copilot’s integration into Microsoft 365 means it’s always on hand to help you quickly tick off tasks that take up time and energy.
To get the most from Copilot, it’s important to ensure that your workplace is set up in the right way. Let’s take a closer look at what Copilot can do for your productivity, and outline what you’ll need to make the most of its revolutionary capabilities.
Businesses can benefit from using Copilot in a variety of ways. These include:
Increasing efficiency. By using Copilot to automate repetitive tasks, employees can get more done and focus on activities that only humans can do. Using Copilot also minimises the risk of human error and allows managers to allocate resources more efficiently.
Enhancing productivity. Tasks that might take a human all day can be completed by Copilot in an instant. For example, Copilot can analyse large amounts of data, provide valuable insights based on it and turn the findings into a report, enabling the humans in your team to quickly make well-informed decisions.
Saving money. Automating routine tasks and optimising processes with Copilot can help to reduce operational expenditure and minimise wasted resources. Over time, this can lead to significant cost savings.
Enhancing customer experiences. By analysing the context of chat-based conversations with customers, Copilot can deliver personalised responses and quickly resolve common queries. This means customers get the answers they need more quickly, allowing your support team to focus on solving more complex problems.
Accelerating innovation. Copilot can help to rapidly prototype new digital products for your business. With GitHub Copilot, developers can use AI to accelerate the pace of software development, allowing innovative products to launch more quickly.
How you use Copilot will depend on the nature of your business and the way your team operates. Here are a few common situations where Copilot can be used to make work easier, faster and more rewarding.
Creative brainstorming with Copilot
Most creative projects begin with a brainstorming stage. But when the ideas just aren’t flowing, it can be tricky to break through creative blocks and find inspiration to come up with genuinely creative concepts.
Copilot can help your team overcome this problem. By using a mix of historical data, current trends and industry insights, it can suggest relevant ideas for your campaigns and projects, providing a solid foundation for creative thinkers to build upon. This means your team will save valuable time and brainpower while accelerating idea generation and enabling projects to move swiftly from conceptualisation to execution.
Content marketing with Copilot
Communicating important messages through content can be a challenge, especially for those who struggle with writing.
Thankfully this is something Copilot can help with. Based on a large language model, it can quickly generate high-quality, on-brand content for all kinds of marketing materials, including social media captions, event descriptions and taglines. By asking for amendments and additions through prompts, users can further refine content suggestions in Copilot until they’re word-perfect.
Creating presentations with Copilot
Crafting presentations for pitches and feedback sessions tends to take a while, but with Copilot the task can be made much quicker.
You can use it to rapidly convert Word documents into Powerpoint slides, complete with graphic elements that add visual interest and keep your audience engaged. As well as saving time, using Copilot helps to ensure consistency and accuracy, reducing the chance of human error when turning notes and documents into pitch-worthy presentations.
Increasing sales with Copilot
Copilot can quickly analyse sales data and identify potential prospects, allowing your team to focus on those leads with the highest chance of conversion.
Other features like automated appointment scheduling and CRM integration make Copilot a useful ally for sales executives, freeing them up to focus on building relationships and closing deals.
To introduce Copilot within your organisation and benefit from its innovative AI-powered features, you may need to make a few adjustments to your current IT infrastructure. Ogi has helped produce a checklist to help you make the transition as quick and easy as possible.
Microsoft 365 Subscription: Copilot is part of Microsoft 365, so you’ll need a company-wide subscription for your team to access it.
Connected devices: You can access Copilot from most connected devices, including desktop computers, laptops, tablets and phones. As it’s an online tool, you’ll need a reliable internet connection – we recommend full fibre broadband for best results.
Access permissions: Your IT team may need to configure user permissions and settings so that your team can access Copilot in your company’s Microsoft 365 environment. If you’re not sure how to do this, contact your cloud service provider – they should be able to help.
Training and support: Although Copilot is designed to be intuitive and user-friendly, your team may benefit from training to help them get the most from it.
Data privacy and security considerations: Since Copilot analyses your data to generate insights, it’s important to ensure that sensitive information is handled securely and in compliance with relevant privacy regulations (such as GDPR). Familiarising yourself with Microsoft’s data handling policies and security measures will also inform you of any potential risks.
Integration with existing systems: To really make the most of Copilot, you may wish to integrate it with some of your existing systems and workflows. This might involve integrating Copilot with CRM platforms, project management tools and other business applications.
As one of Wales’s largest Microsoft partners, Ogi Pro’s IT experts know a thing or two about Copilot and all the awesome things it can do for your business.
Are you ready to unlock the power of AI and keen to get ahead of the competition by increasing your productivity with seamless AI integration across your organisation, drop our friendly team a line today.
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